It is essential to limit access to sensitive documents and files if your company maintains private information about deals or business accounts, or if it handles sensitive employee and client information. Even the employees are well-trained and trustworthy, a small mistake can have serious consequences. Here are four ways to help you limit access to electronic documents to prevent a breach.
It is possible to block attackers from accessing protected files by using two-factor or multiple-factor authentication protocols. The additional layer of security prevents them from stealing passwords and usernames to access confidential data. It also aids in compliance https://vdr-soft.net/what-is-a-ddq with laws such as GDPR and HIPAA.
E-signatures are another method that businesses employ to protect themselves from people who do not have permission. This allows businesses to verify the identity of a person prior to giving them access to confidential information and ensures maximum security for documents since any changes can be detected.
Increased levels of security can be obtained by using custom permissions which permit managers to control how sensitive files are printed or opened. They can also control how they are copied, edited and printed. The restrictions can be placed on the types of modifications the file is subject to including changing text or designs. They can also have an examine trail incorporated into them to allow administrators to track activity and find any changes that are not authorized.
This can be accomplished by following the “clean desk policy” which ensures that all papers and documents are safely protected by passwords or locked away when an employee quits their desk. This can be accomplished by implementing a “clean desk” policy, which ensures all documents and papers are locked away or protected by passwords after an employee is away from their desk. All devices, like laptops, desktop computers and smartphones are also cleared of all data before they are turned off or taken away.
